Terms of Service
Last updated: April 2026
These Terms of Service ("Terms") govern your access to and use of DistrictDesk, operated by Eric Elder ("DistrictDesk," "we," or "us"). By accessing or using DistrictDesk, you agree to these Terms.
1. Advisory Tool — Not Legal Advice
DistrictDesk is an administrative preparation and meeting management tool. All AI-generated content — including COA completeness reviews, scoring, classification suggestions, draft commission questions, and meeting minutes drafts — is advisory only and provided for informational purposes.
All determinations regarding Certificates of Appropriateness and all official commission actions rest solely with the Historic Preservation Commission and its duly appointed members. DistrictDesk does not provide legal, architectural, or professional preservation advice and does not replace the judgment of commission members, municipal attorneys, or qualified preservation professionals.
2. Not Affiliated with Government
DistrictDesk is not affiliated with, endorsed by, or certified by the National Park Service, any State Historic Preservation Office, the National Alliance of Preservation Commissions, or any federal, state, or local government agency.
3. Account Responsibilities
You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You agree to notify us immediately of any unauthorized use of your account at info@districtdesk.org.
You agree not to share your login credentials with individuals outside your commission.
4. Acceptable Use
You agree to use DistrictDesk only for lawful purposes and in accordance with these Terms. You agree not to:
— Attempt to gain unauthorized access to any part of the service
— Introduce malware or harmful code
— Use the service to store content that violates applicable law
— Reverse engineer or attempt to extract the source code of the service
5. Recording Consent
Users of the meeting recording and transcription feature are solely responsible for compliance with all applicable federal, state, and local laws regarding recording consent. Requirements vary by state. DistrictDesk does not store audio files — only text transcripts are retained.
6. Subscription and Payment
Subscriptions are billed annually. Payment is due at the start of each subscription period. We offer a 30-day money-back guarantee from the date of initial purchase. After 30 days, subscription fees are non-refundable.
You may cancel your subscription at any time. Cancellation takes effect at the end of the current billing period. Your data is retained for 90 days after cancellation to allow for export.
7. Service Availability
We make reasonable efforts to maintain service availability but do not guarantee uninterrupted access. Scheduled maintenance will be communicated to commission administrators in advance where possible.
8. Limitation of Liability
To the maximum extent permitted by applicable law, DistrictDesk's total liability for any claims arising out of or related to these Terms or the service shall not exceed the total amount you paid to DistrictDesk in the 12 months preceding the claim.
DistrictDesk is not liable for any indirect, incidental, special, or consequential damages, including loss of data, even if advised of the possibility of such damages.
9. Disclaimer of Warranties
The service is provided "as is" and "as available" without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, or non-infringement.
10. Governing Law
These Terms are governed by the laws of the State of New Jersey, without regard to its conflict of law provisions. Any disputes shall be resolved in the state or federal courts located in New Jersey.
11. Changes to Terms
We may update these Terms from time to time. We will notify commission administrators by email at least 14 days before material changes take effect. Continued use of the service after changes take effect constitutes acceptance of the updated Terms.
12. Contact
Questions about these Terms: info@districtdesk.org